Neosho residents could see work on planned improvements to East Spring Street starting before the holidays.
Tonight, the Neosho City Council will consider approval of a notice to proceed, as well as a change order, changing the window of time in which the project is expected to be completed.

Council meets at 7 p.m. at city hall council chambers, 203 E. Main Street.

The planned improvements for East Spring Street include sidewalk and curb and guttering from Washington Street to the Kansas City Southern Railroad tracks, a new concrete trail, running from the Lampo Center to the helicopter in Morse Park, and asphalt overlay for East Spring Street, from Washington Street to the other side of White Avenue.

Council approved a base bid of $473,965.35 from Branco Enterprises in July, though the cost to the city is expected to be much less, at $48,839.78.

The project was initially started in 2007 under a former city administration and is funded in large part by a Missouri Department of Transportation enhancement grant.

Surface Transportation Program funds and funds from the Missouri Development Finance Board are also helping to pay for the project.

This evening, council will vote on a notice to proceed, which states that Branco Enterprises is to begin work on the project on or before Dec. 1.

The notice to proceed document lists a 90 calendar day period in which the work is to be completed, however, council will also consider a contract change order to adjust the time frame.

According to the proposal included in the council packet, the project was advertised in May, and bids opened on June 19. However, due to funding delays authorization to award the project was not received until September.

Because the 90 calendar day time frame was based on summer production rates, the council is being asked to change the contract to allow Branco 64 working days to complete the project.

The work is estimated to begin in mid-November, according to the proposal and given the time of year, the production rates are expected to drop.

The contract change order has no impact on the cost of the project, the proposal says.

Council members will also consider on first reading declaring 280.54 acres of city property located in the industrial park, formerly known as the Betz-Bond property, as surplus in preparation to pursue the possible sale of this property in the future.

Council members initially voted to approve the surplus of 98.34 acres of the property in December 2011, however, according to minutes from the Dec. 20 meeting, on second reading council members opted to postpone the vote.

It was later determined that the city owns much more of the property than they had initially thought.

A survey was completed on the land and city officials are now proposing that council vote to surplus all 280.54 acres of city-owned property.

The city purchased the property from Dr. Robert Betz and Les Bond in May 2000. The site is located west of Doniphan Drive and south of Burr Crossing Road.

In other business:

• Council members will also consider a change order for Strukel Electric regarding an increase to costs of the airport lighting project. The expected increase comes to $12,528.75, however, the city would be expected to pay only 10 percent of the additional cost at $1,252.88. The remaining $11,275.87 would be submitted to MoDOT for federal funding reimbursement.

Information in the council packet indicates the additional costs cover quality issues with existing underground cables, additional junction boxes and vault modifications.

• Council members will also consider a $13,375 change order with Visu-Sewer for additional costs discovered in the city's sewer line rehabilitation project.

The contract calls for relining of 5,954 feet of eight-inch and 362 feet of 10-inch sewer line. However, during inspection and cleaning, it was discovered that a portion of the line on Park Street that runs under the Hatchery Branch has a leak and cannot be relined without additional work. About 200 feet of the section needs to be chemically grouted before it can be relined. The additional cost also covers the need for an additional 150 feet of 10-inch pipe. According to the proposal, there are sufficient funds to cover the increase in the waste water capital improvements budget.

If approved by council, the new total of the project would come to $206, 605.

• Council members will consider another proposed change order, this one for the city's planned asphalt overlay projects, being performed by APAC.

The original contract, which totaled $140,064.40, included asphalt overlay on High Street, Young Street and Smith Street. However, due to the high traffic volume and street deterioration, APAC recommends the city include a glass pave mate which they say would straighten the asphalt and help reduce reflective cracking of the new asphalt overlay.

The glass pave costs $2.12 per square yard, which comes to a total additional cost to the city of $18,020, suggested to come from the 2014 capital street contracts funds.

• Council members are set to consider an agreement with Windstream Telephone and Internet Solutions. Council accepted a bid from Windstream at their Oct. 15 meeting for new telephone service, which is intended to allow the city to update the city's phone lines and internet circuits as well as allow for secure, faster connections and a uniform voice and data network for all city departments.

• Council members are set to consider eight bids for the public works department. Council will first mull bids for the department's asphalt for repairs throughout the coming fiscal year. City staff recommends council approve bids from Swift Construction Company for $55 per ton for hot mix and $67 per ton for cold mix from Blevins Asphalt. Council will also consider three recommended bids for the public works department's annual chemicals bid. The chemicals are used for water filtration and at the wastewater plant. City staff recommends approval of bids from Mississippi Lime, Brenntag Mid-South and Fort Bend Services for the public works department's needed chemicals. Council will also consider bids from Kunshek Chat and Coal, Inc. for rock salt for 2013-2014; MFA Oil Company for the department's bulk fuel; Neosho Concrete for the annual concrete bid; Westrum Leak Detection for a biannual survey to locate leaks in the city's water system and Kemp Stone and Anchor Stone for the department' s annual rock bid.

• Council will consider a bid not to exceed $17,499 from the Layne Christensen Company for repairs to the Wheeler well.

• Council will also consider bids from Professional Turf Products and Van Wall Equipment for a new fairway mower for the Neosho Golf Course.

• Council will announce vacancies that exist on the airport industrial development board; board of adjustments (zoning); economic development sales tax committee; enhanced enterprise board, ethics board; parks recreation and golf course board and the senior citizen committee.