On Thursday, the Crowder College Board of Trustees received a review on the college’s response to a state audit performed this past August.
Dr. Jim Cummins, vice president of finance at the college, said of the audit’s recommendations, 85 percent have been implemented, with the remainder either not to be implemented or will be put in place at a later date.
The audit reviewed fiscal year 2011-12.
In August, the state auditor’s team gave the college a “fair” rating, identifying deficiencies in internal control, noncompliance with legal provisions, the need for improvement in management practices and procedures, and weaknesses with the procedures of the college’s foundation.
Areas in need of improvement that were listed in the audit report included the bookstore, the cashier’s office satellite campus receipting and depositing, the alliance for business, procurement policies and expenditures, salary procedures, vehicle usage and fuel logs, information security, closed meeting records and foundation subsidization.
Cummins addressed many of these areas during Thursday’s meeting, saying the auditor’s suggestions for the bookstore, cashier’s office, procurement policies and expenditures, the alliance, meal purchases, vehicles, and salary procedures were being implemented. The college is improving inventory documentation at the bookstore through better software; controlling receipts and documents at the cashier’s office, which the college now does through reconciliation forms for transactions; more closely eyeing meal purchases; and tracking mileage and trip usage for Crowder’s fleet of 68 vehicles, trailers and ATVs.
As reported in October, the college is also looking into performing random background checks on IT personnel, one of the recommendations of the audit. Cummins told the board that administrators are seeking testing of two to three personnel a month, for under $20 per person.
And minutes from the board of trustees’ closed session are now being recorded, Cummins said.
In other business, the board:
• Approved the following resignations: Russell Souza, student support services academic coordinator; Tracy Comstock, English instructor (HT), Nevada; Annette Pendergraft, administrative assistant, grants; Coeta Ogle, clinical coordinator / nursing instructor; and Lora Videmschek, women’s softball coach / PE instructor;
• Approved the following for employment: Haley Reardon, assistant director of resource development and alumni relations; Shirley Grey, athletics department administrative assistant; Christine Segal, records clerk; Victoria Garton, communications instructor (HT), Nevada; William Lynn, life sciences instructor, Webb City;
• Heard an update from Jamie Emery on a Missouri Foundation for Health grant;
• Heard an update on the A+ program from Sarah Horine;
• Heard an update from Cindy Branscum on the annual Crowder College Foundation Festival of Wreaths auction, which this year raised nearly $91,000 for scholarships;
• Heard an update on the AQIP strategy forum from drama instructor J.P. Dickey and Diane Andris, and;
• Honored long-time Crowder employee Judy Clark, accounts payable accountant, as the 2013 Missouri Community College Association’s Senior Service Award recipient; and student Thalia Jimenez as the MCCA’s Student Leadership Award recipient.